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Executive Director

The Aleut Foundation, hereinto referred to as the Foundation, strives to enhance the well-being of the Aleut people through programs that promote their socio-economic stability and cultural awareness. The Executive Director reports to The Aleut Foundation Board of Directors and is responsible for overseeing the administration, programs, day to day operations, and the strategic plan of the Foundation. Because of the small size of the Foundation, the Executive Director’s role requires a very broad base of experience, including, but not limited to: fiscal planning/management, company management, program and project management, public relations and fundraising.

GENERAL RESPONSIBILITIES

Board Relations:

  • Work closely with the Board of Directors to fulfill the organization’s mission.
  • Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.
  • Provide leadership in developing program, organizational and financial plans with the Board of Directors, and carry out plans and policies authorized by the board.
  • Work closely with the Board of Directors to develop an annual budget.
  • Keep the Board fully informed as opportunities, concerns and trends arise that may have an impact on the Foundation.
  • Submit a monthly report to the Board of Directors of status and activities.
  • Submit quarterly reports to the Board of Directors on data for scholarship recipients, graduates, and vocational awards, to include historic graduation rates, number or scholarships awarded, and the number of vocational recipients.
  • Submit quarterly financial statements.
  • Maintain close contact with the Board Chair and committees.
  • Jointly, with the Chair and secretary of the board of directors, conduct official correspondence of the organization, and jointly, with designated officers, execute legal documents.
  • Attend Board meetings and planning sessions, unless requested otherwise by the Chair.
  • Work closely with the Board to schedule meetings, initiate calendar invites, record minutes, create agendas.
  • Assist with development of long-term plans and goals.

Administrative Management:

  • Perform management and administration of all Foundation programs, functions, and activities, and adhere to and carry out goals and objectives as defined by the Board of Directors and as outlined in the strategic plan.
  • Manage and maintain databases for former and current scholar recipients, graduates, and vocational awards.
  • Provide supervision and direction for Foundation support staff, training and on-boarding, conduct annual performance evaluations, and monitor staff progress.
  • Recruit, screen and interview as needed, create job descriptions, ensure payroll is processed, and that sound human resource practices are followed.
  • Responsible for timely implementation of activities.
  • Develop and administer Foundation organizational changes, procedures and directives governing the manner in which the Foundation’s business will be conducted within the framework of policies and procedures developed and approved by the Board.
  • Work closely with the Board Chair to address any problems that may arise at the Foundation.
  • Adhere to and abide by the Foundation’s Bylaws and Policies and Procedures.
  • Maintain and manage Donor Perfect Software.
  • Other duties as assigned.

Program Management:

  • Review and process scholarship and all other program applications, bring to the board for review and Board approval.
  • Process scholarship and other applicable program payments once approved.
  • Primary contact person for all Foundation activities, including the Scholarship Program, Vocational-Technical Assistance Program, Burial Assistance Program, Career Development Program, Community Training Programs, and Cultural Programs.
  • Work with The Aleut Corporation and other organizations on identification and placement of interns when needed.
  • Organize activities for student outreach and recruitment, the annual picnic, and other relevant activities for the Foundation.

Financial Management:

  • Maintain all program and financial records and documents, including management and maintenance of financial and program software and databases.
  • Abide by the Foundation’s Financial Management policies and procedures. Maintain sound financial practices and fiscal management, monitor actual income and expenses for budget variances and expenses, and ensure all expenditures are properly documented and organized.
  • Ensure the annual audit is completed in a timely manner and presented to the Board of Directors and applicable funding organizations.
  • Follow best practices for non-profits and be aware of and abide by state, federal and local laws that apply to the Foundation.
  • Manage the Foundation’s Endowment.

Communications:

  • Promote the reputation of the Foundation, with the Aleut People, and the Foundation’s advisors, consultants, contractors, financial institutions, employees and the general public.
  • Conduct student outreach and recruitment through Foundation website, events, social media, and public presentations.
  • Conduct fundraising activities.
  • Prepare and submit newsletter articles regarding the Foundations’ activities for the Aleutian Current, published by The Aleut Corporation.
  • Represent the Foundation’s programs, publicize its activities and goals, and establish sound working relationships and cooperative arrangements with pertinent organizations, universities, potential donors, advocates, and businesses.
  • Organize activities to raise funds, and solicit and gather monetary donations or other gifts for the Foundation.
  • Maintain Donor relations.
JOB SPECIFICATIONS

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Knowledge of office practices and procedures with the ability to operate computers, Windows, Microsoft programs and basic office equipment with a minimum typing speed of 40 wpm. Database experience is a plus.
  • Ability to manage and coordinate multiple program goals and objectives with a minimal amount of supervision and experience working in a broad spectrum of projects simultaneously.
  • Successful fundraising experience; ability to research and identify funding opportunities for the Scholarship Program, Job Support Program and Cultural Preservation Program.
  • Time management, prioritization, strong problem solving and detail-oriented skills.
  • Awareness of issues affecting the Aleut people nation/state/region-wide in education, employment and culture.
  • Demonstrated ability to make decisions and exercise sound judgment in The Aleut Foundations’ best interest.
  • Maintain a positive working relationship with company personnel and the Aleut people.
  • Demonstrated knowledge and understanding of the social, educational, training and cultural needs of the Aleut people and native peoples of Alaska.
  • Experience working with a Board of Directors.
  • Experience preparing presentations for public speaking engagements.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Employee must be able to travel to local and out-of-state meetings; ability to drive a car; strong speaking voice; good listening abilities; ability to use telephones; ability to lift/carry 25 pounds; ability to walk and climb stairs; stamina to work more than 8 hours a day; and keyboard operation.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in an office setting. The employee is expected to maintain an appropriate business appearance, neat and clean as determined by the requirements of the area in which the employee works. Employees should wear appropriate, clean, business attire, and be well-groomed.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree from an accredited institution. An equivalent amount of experience can be substituted for education.
  • 4 years non-profit management experience.
  • 4 years’ experience working with a non-profit board of directors.
  • 4 years budget experience.
  • Aleut culture experience with knowledge of the Aleut region and its history preferred.
  • Valid Alaska Driver’s License.
  • Knowledge of Alaska Native issues in the State of Alaska.
  • Shareholder or shareholder descendant preference to The Aleut Corporation and dependent upon qualifications.

The Aleut Foundation does not and shall not discriminate on the basis of race, color, religion creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

For information on how to apply for this position, please click here.